BCC Welcome pack 2020

The welcome pack for Bramston Canoe Club gives you lots of information along with contact details. Please click on the link to download or you can read it here.

 

Bramston Canoe Club

(Witham)

Welcome Pack for New Members

Contents

Contents…………………………………………………………………………………………………………….. 2

1.About Bramston Canoe Club (Witham)………………………………………………………. 3

2.How do I join the Club?……………………………………………………………………………….. 3

3.All members should know…………………………………………………………………………… 3

4.Club Management and Communication……………………………………………………… 4

5.Club Officials…………………………………………………………………………………………………. 4

6.Communication…………………………………………………………………………………………….. 5

7.Training and Coaching………………………………………………………………………………….. 6

8.BC Qualifications………………………………………………………………………………………….. 6

9.First Aid………………………………………………………………………………………………………… 7

10.Volunteers………………………………………………………………………………………………….. 7

11.Social Functions……………………………………………………………………………………………8

12.Insurance Information……………………………………………………………………………….. 8

13.Bramston Canoe Club (Witham) Membership Benefits……………………………. 9

13.2.Club equipment………………………………………………………………………………………… 9

13.3.Club Paddles…………………………………………………………………………………………….. 9

13.4.In House Training……………………………………………………………………………………. 9

14.A bit more about the BC Membership and Benefits…………………………………. 9

15.What is the BC membership fee used for?………………………………………………. 10

16.APENDIX A – Code of Conduct………………………………………………………………….. 11

17.APENDIX B – Guide to borrowing Equipment……………………………………….. 13

About Bramston Canoe Club (Witham)

Bramston Canoe Club (Witham) (the Club) is a small club based in the Witham area. The Club was formed in the early 1970’s by a group of like minded individuals looking for a safe and warm environment to hone their existing skills and teach non paddlers the ropes of our chosen sport. We have been going strong ever since.

If you are over 18 years of age, have never paddled before, or would like to improve your roll or simply get back in a boat after a few years away, then Bramston Canoe Club is just what you need to help you. We are lucky to have British Canoeing coaches who donate their time and energy helping all of us, from the very beginner to those with years of experience. Their patience and time is invaluable to the club.

The Club meets poolside at The Witham Sports and Leisure Centre on Monday evenings from 20:15 to 21:15 for pool training and to arrange trips including surfing, white water, river and sea kayaking.

The social side of the club is equally as important to us and we organise many trips & training sessions throughout the year for members in all aspects of kayaking & canoeing, often finishing with a trip to the pub to tell tales of the water and to share photos and videos.

How do I join the Club?

For those new to paddling (or a bit rusty!) we have a 5 session coached course designed to have you confident on the water and ready for a basic river trip by the end of the course. The cost of this is £50 payable in advance and we have intakes every 3 weeks.

*This payment is non-refundable should you not finish the course

Alternatively if you’re not sure if you want to commit to a 5 week course then we offer the option of a ‘taster’ session. This is a one off session at £10. Our coaches can give you a few hints and tips and go through a wet exit with you. If you then wish to continue you can join the next intake of our coaching course.

After you have finished your 5 week course you are welcome to apply for club membership (Subject to committee approval). Of course if you already have some experience you are more than welcome to apply for club membershiop without completing the 5 week training course!

There are two membership options:

Basic membership This is £35.00 per year and includes access to club activities and equipment except pool sessions. There is then a charge of £5.00 for each pool session attended.

Full membership This is £140.00 per year which includes unrestricted access to club activities and all pool sessions attended with no further fees.

Both types of memebrship include a licence to paddle on the River Chelmer.

Once you have applied to join us you will be asked to fill out a membership form. Payments can be made by cash, cheque or by bank transfer to the club’s bank account.

Payment for basic membership should be made in full at the start of your membership period.

Full membership can be paid in full at the start of your membership period OR by installments of £35.00 per quarter by standing order.

Under 18s:

We are mainly an over 18s club but we are happy for under 18s to come along with a parent or guardian.

For those under 18 there is a 50% discount on the coached course and the taster session. This means the 5 week course for an under 18 is £25.00 and the taster session is £5.00

However our club’s policy is that at least one parent/guardian also undertakes and completes the sessions with their child, paying the appropriate fee at the same time. There is a limit of two under 18s per parent/guardian.

In terms of club membership for under 18s our policy is that a parent/guardian becomes a club member and is present at each session or trip with their child.

For full members with children there is a discount scheme available which includes full memebrship for the adult and all pool fees for both adult and child (Subject to committee approval):

1 adult with 1 child £200 per annum (£50 per quarter)

1 adult with 2 children £260 per annum £65 per quarter)

All members should know….

Bramston Canoe Club (Witham) follows the policies and guidance of British Canoeing. You will find any information regarding paddlesport and policies of the BC at www.britishcanoeing.org.uk

It is important that all members familiarise themselves with the following information;

Codes of conduct for participants (Apendix A)

Contact details for the Club Welfare Officer (See clause 5 below)

Club Management and Communication

The Committee meets four times a year to discuss issues relevant to the Club. Examples of discussion topics include funding, equipment, trips, coaching and safety.

The Annual General Meeting takes place at the begining of the year. All members are encouraged to attend this meeting.

Club Officials

Please find below the contact details of key personnel within the Club:

Chairman: Cheryl-Ann Kotze

Role Description: To ensure an efficient and well managed club, to uphold the constituion and rules of the club and ensuring that the Club follow the standards and principles set out by British Canoeing.

Contact: chair@bramsoncanoeclub.org

Vice Chairman: Andrew Baldwin

Role Description: To carry out all duties of the chairman in his/her absence and has authority to make decisions on his/her behalf.

Treasurer: Steven Moore

Role Descripiton: The Treasurer is the person(s) responsible for managing the finances of the Club. They maintain up to date and archived records of all financial transactions, collect subscriptions and all other monies due; pay bills as necessary. Ensure that cash and cheques are deposited promptly in the Clubs bank or building society accounts and prepare year-end statements of accounts and arrange for the annual accounts to be audited. Provide financial planning and forecasting statements as requied by the Club. Act as one of three signatories authorised to sign Club cheques.

Contact: treasurer@bramstoncanoeclub.org

Secretary: Michael Dalby

Role Description: To ensure the Clubs communications function efficiently; to provide up to date records of regular Club committee meetings and of annual meetings, including decisions and actions. Maintain archived records of Club activities, but excluding those which are the specific responsibility of other committee members, co-ordinate and distribute correspondence to and from the Club including internal information and for decision making. Keep accurate and up to date records of club membership. Act as a contact point for members of the public and other canoieing organisations. Deputise for the Chairman when required.

Contact: secretary@bramstoncanoeclub.org

Events Co-Ordinator: Barry Iszard

Role Description: To arrange and co-ordinate a programme of trips and events for the club.

Contact: events@bramstoncanoeclub.org

Equipment Officer: Andrew Evans

Role description: To produce and maintain a list of Club equipment and its condition, to manage and support the repairing of Club equiment and develop a Club replacement policy with support from the Club committee.

Contact: equipmentofficer@bramstoncanoeclub.org

Club Welfare Officers: Cheryl-Ann Kotze and Barry Iszard

Role Description: Ensures the safety and welfare of members of the Club. The Welfare officer is the point of contact for any welfare concerns with the Club.

Contact:  welfare@bramstoncanoeclub.org

Web Master: John Hefford

Role Description: To maintain the Club website.

Contact details: webmaster@bramstoncanoeclub.org

Committee member: James Woodford

Role Description: No responsibilities other than to act as a committee voting member and therefore avoiding hung decisions.

Communication

At Bramston Canoe Club, we like to communciate with our members as much as possible. There are a number of ways in which we do this:

Club website

Our club website www.bramstoncanoeclub.org  is a great way to find out what is happening at the club. The website is updated with trips, events, photos and information on our social functions. You will find our contact details and copies of our rules and code of conduct on our website as well. There is also a link to Bramston canoe club Facebook page and our YouTube channel as well as other usefull links.

Email communication

We have a generic members email address which captures all our signed up members and friends. Social events are often emailed to keep members up to date with last minute changes or trips. You can request to have your email removed from the list by emailing the webmaster. Personal email addresses or information will not appear anywhere on the website without prior consent.

Social Media

The club also has a facebook page which our members use for discussion and to share posts and phpotographs etc. Within this the club also uses an ‘unofficial’ Facebook Messenger group to share information which all members who have Facebook are welcome to join.

Verbal communication

As mentioned earlier, all members are welcome to attend the AGM held in the early part of the year. We welcome any feedback members have to offer. You can provide feedback via the website or speak to our coaches or Chairman at the end of the pool sessions.

Training and Coaching

Bramston Canoe Club uses qualified coaches who are committed to improving the standards and safety aspect of our paddling, with coaches regularly updating their qualifications where appropriate. Our coaches have undergone Enhanced Criminal Record Bureau Checks (Disclosure and Barring Service (DBS)).

Coaches: Kevin Reed BC affiliated Level 3 coach
  Barry Iszard BC affiliated Level 1 coach
  Kevin Dudley BC affiliated Level 3 coach
  Cheryl-Ann Kotze BC affiliated Level 1 coach
  John Hefford BC affiliated Level 1 coach
  Chris Moore BC affiliated Level 1 coach
  Jill Pearce BC affiliated Level 1 coach
  Andy Baldwin BC affiliated Level 1 coach
  Anna Jarvis BC affiliated Level 1 coach

Where we train

Our pool sessions take place at the Witham Leisure Centre, Spinks Lane, Whitham, Essex, CM8 1NB. Throughout the year occasional training sessions may be held outside in a more natural environment such as the canals, rivers, estuaries etc.

When we train

Mondays 20:15 – 21:15 save for bank holidays when the leisure centre is closed.

BC Qualifications

For British Canoeing qualifications and personal development, please click on the link

https://www.britishcanoeing.org.uk/coaching-leadership/guidance-resources/my-pathway

First Aid

Each first aider has their own fully equipped first aid bag which they carry with them during trips. First Aid courses are arranged once a year to ensure new and current members alike are covered. All practising Coaches have to be 1st Aid trained with the last 3 years.

Volunteers

Like most sports clubs, we rely on the time and skills of our volunteers to ensure our club keeps running year upon year. We are always on the look out for new volunteers, so if you are an existing member, a new member or partner, our club needs you! Coaches and officials are not the only volunteer roles within our club – we need volunteers within all aspect of the club alike. So whether you are great at fundraising, can develop websites or organising social events or you just fancy helping out let us know. We would love to have you onboard.

Social Functions

Our events calendar can be found on our website www.bramstoncanoeclub.org. We are always welcome to new suggestions and ideas. We try to arrange some non-paddling social events through the year.

Insurance Information

We are a British Canoeing Affiliated Club and are therfore covered under the BC Civil Liability Insurance for Canoeing Sessions. British Canoeing Insurers have agreed to extend cover under the civil liability policy for clubs to give non members up to 6 introductory sessions without the individuals having to become members (on the sixth session the non-member must join the Club in order to be included in the Club liability insurance).

In order for the insurance to be valid clubs must maintian records of those individuals taking part in the taster sessions and make available to insureres in the event of a claim against the Club (this could be done using the poolside form which will be provided at your first session). Any injuries or damage to property occurring during the session should be immediately reported to British Canoeing.

Bramston Canoe Club (Witham) is a British Canoeing Affiliated Club; however once you become a member of the Club we would encourage you to become an individual member of the British Canoeing (BC).

The limit of indemnity for any one accident has been increased to £10million with effect from 1st April 2008.

The BC have negotiated a group policy on behalf of all members (who live in England, Northern Ireland and Scotland) to ensure that the cost of insurance is kept to a minimum. Things sometimes go wrong and regrettably there is a need for paddlers to have 3rd party insurance should an accident or damage occur. This is why one of the benefits we offer members is insurance cover, so that you can have complete piece of mind when paddling.

Here is the technical bit…

  • Third party insurance cover is a benefit of BC membership and applies to;
  • Individual BC members
  • Residents in the UK
  • Affiliated clubs
  • Registered members of affiliated clubs resident in the UK

The limit of indemnity any one accident is to a maximum of £10,000,000 for a claim arising from loss, injury to, death or damage to the property of a third party. It also covers legal liability. The insurance is valid for any canoeing or related activity worldwide.

Member to member liability is included as are members of the coaching service acting in an instructional capacity.  This includes paid coaching work up to a value of £25,000 in any one year.

Bramston Canoe Club (Witham) Membership Benefits

Not only do you get to paddle with a nice bunch of people you get a few other benefits too:

The Chelmer and Blackwater Navigation licence

The canal runs for 13.75 miles from Chelmsford down to Heybridge Basin and Bramston Canoe Club members get the benefit of a River License for this stretch of water.

Club equipment

                As a Club member you will have the benefit of using club equipment in the pool without charge and to borrow club equipment for a small fee for use outside of the pool. Procedures for this can be found in appendix B           

 

1.1.  Club Paddles

This is an important part of our Club and paddles are being arranged all the time, from weekends away; surfing, sea kayaking or white waterering to a short paddle down the canal to the pub and everything else in between.

 

1.2.  In House Training

One to one training with one of our BC coaches.

A bit more about the BC Membership and Benefits.

  • Licences to paddle on 5000km of Britains navigations and canals
  • Civil Liability Insurance (up to £10 million)
  • Great rates on boat insurance.
  • Special discount including:
    • +10% discount at selected canoe and kayak retailers
    • +15% discount on all Cotswold Outdoor products
    • (with £5 off every £100 spent going back to the Young People’s canoeing)

What is the BC membership fee used for?

  • Fighting for more access to water (see Rivers Access Campaign) Enland, Uk
  • Providing a volunteer River Information
  • Negotiation  for access, ingress, egress and portage with landowners.
  • Providing access advice
  • Representing the paddling fraternity with :- Natural England, The Environment Agency, British Waterways, Angling representatives, Country Land and Business Association, Association of Canoe Trades, British Marine Federation, Sport England, UK Sport, the various lottery providers, Central Council for Physical Recreation, The Parliamentary Waterways Group, International Olympic Committee, International Canoe Federation, European Canoe Association, the UK Yachting Association, British Standards Instituioin and it’s CE counterpart, the Inland Waterways Association, various Otter and wild life trusts.
  • Managing eight other canoeing disciplines
  • Providing and managing a comprehensive coaching programme
  • Helping to manage over 600 canoe clubs
  • Providing and managing a development programme
  • Helping with individual and club development
  • Providing a members magazine- Canoe Focus- six times per year
  • Providing a comprehensive membership services department
  • Providing a comprehensive website: www.bristichcanoeing.org.uk
  • Negotiating exclusive and /or discounted arrangements at some paddling sites
  • Providing books, and other services at a special price for members
  • Organising a members AGM open to all.

APENDIX A – Code of Conduct

Please find below a code of conduct. We ask all Bramston Canoe Club (Witham) members to abide by.

  1. Co-operate fully, respecting all requests and decisions made by the coaches, helpers officials and administrators.
  2. Members must control their tempers and avoid behaviour which may inconvenience or upset others.
  3. Treat other club members with respect at all times on and off the water-treat others as you would wish to be treated yourself;
  4. Be considerate and respectful to paddlers and water users and treat others as you would wish to be treated.
  5. Support your coaches and club members, without them , there would be no Club.
  6. Paddlers must wear suitable kit for paddling if in doubt ask a coach for advice.
  7. Take care of all property belonging to the club and club members- and be reponsible for caring for your own equipment and clothing.
  8. Inexperienced members must be supervised by an experienced senior member.
  9.  Do not put other river users at risk.
  10. Assess the weather and water conditions – if unsure, take advice or don’t go out.
  11. Be aware of river health hazards and contact your GP immediately if you feel unwell.
  12. Advise a Club official of damage to Club equiment or boats.
  13. Subscriptions are to be paid promplty.
  14. Remember: It is your responsibility to always be on time and be prepared for all activities and….
  15. Always take time to thank all those who help you take part in your chosen discipline.

APENDIX B – Guide to borrowing Equipment (For out of pool use)

Please find below the procedures for borrowing club equiment which we ask all Bramston Canoe Club (Witham) members to abide by.

  1. People wanting to borrow Club equipment must be a member of Bramston Canoe Club or be supervised by a member of Bramston Canoe Club.
  2. There will be a check list of each unit to be confirmed before removal and upon return any damage or problems to be noted and passed on to the equipment officer.
  3. The borower must have the appropriate skill level for the equipment and its intended use; and……….
  4. The equipment must be treated as if it’s the borrowers own.
  5. The equimpment must be returned with all fixtures and fittings still attached. The borrower must pay 50% of the replacement cost for boats that are lost/damaged beyonfd reasonable repair whilst in their care.
  6. Equipment must be booked in advance and is on a first come first served basis. The booking form must be filled in.
  7. There is a charge made for borrowing club equipment. The rates are: £10 per boat per day/evening paddle OR £20 per boat for a weekend. All borrowed boats will be supplied with a paddle and spraydeck.